Admin Purchasing Supervisor – Liberia

About the role

We are looking for an experienced and detail‑oriented Admin Purchasing Supervisor to lead the procurement function within our Administrative Department. The role ensures cost‑effective sourcing, timely delivery, and smooth inventory management for all office and operational supplies across the company.

Key responsibilities

• Identify, evaluate and onboard qualified suppliers for administrative supplies, office equipment and third‑party services.
• Lead commercial negotiations on pricing, payment terms and service level agreements to achieve cost savings.
• Maintain vendor performance records, conduct regular reviews and keep an up‑to‑date approved supplier database.
• Oversee creation, approval and daily tracking of purchase orders, expediting deliveries and managing lead‑times.
• Resolve shipping discrepancies, invoice mismatches and urgent purchase requests.
• Coordinate with finance, warehouse, plant operations and administrative staff on delivery schedules and receipt of goods.
• Monitor inventory levels of office consumables and safety stock to prevent stockouts or overstocking.
• Lead, coach and evaluate the purchasing team, ensuring compliance with corporate policies and regulatory standards.
• Ensure accurate data entry and documentation of POs, contracts, invoices and receipts in the ERP system (e.g., SAP).

Required profile

• Bachelor’s degree in Supply Chain Management, Business Administration, Public Administration or a related field.
• Minimum two years of supervisory or team‑lead experience in an admin or supply‑chain environment.
• Proven procurement experience, preferably in a manufacturing or international company.
• Strong analytical mindset with ability to conduct cost analysis and identify savings initiatives.

Required skills

• High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Practical experience with ERP systems, such as SAP.