Admin Manager

Key responsibilities

• Office & Facility Management – Oversee daily office operations and workplace services, manage facilities, equipment procurement, maintenance, relocations, space optimization, and coordinate events, employee engagement, and business travel support.
• Vendor & Supplier Management – Manage relationships with external suppliers, service providers, landlords, travel agencies, and logistics partners; negotiate contracts, monitor performance, drive cost optimization, and resolve operational issues.
• HR Administration & Employee Experience – Support recruitment, onboarding, visa processes, employee administration, benefits programs; serve as point of contact for employee queries and ensure compliance with labor regulations and company policies.
• Finance & Administrative Coordination – Manage invoice processing, expense administration, contract tracking, payment follow‑up; liaise with accounting teams and external financial partners; maintain documentation and compliance records.
• Business Operations Support – Assist leadership and business teams with reporting, documentation, contract administration, operational coordination; facilitate communication across local and international stakeholders; ensure efficient execution of business processes.
• Continuous Improvement & Digital Transformation – Identify operational inefficiencies and implement process improvements; leverage AI tools and digital technologies to automate tasks, improve reporting accuracy, and increase productivity; promote innovation and evaluate new workplace technologies.

Required profile

• Problem‑Solving Mindset – Demonstrates strong critical thinking and resourcefulness, anticipates issues, develops practical scalable solutions, thrives in fast‑changing environments and manages multiple priorities.
• AI & Digital Mindset – Strong interest in leveraging AI and automation to simplify workflows, comfortable adopting new technologies, identifies opportunities where AI creates measurable business value.
• Leadership & Personal Attributes – Highly organized with exceptional execution skills, strong stakeholder management and communication, service‑oriented, proactive, high integrity, handles confidential information, continuous learner with growth mindset.