Administrative Specialist/Assistant

About the role

This position is ideal for a detail‑oriented professional who thrives on organization, communication, and supporting senior business leaders. You will act as the backbone of productivity, ensuring that meetings run smoothly and information is accurately captured and distributed.

Key responsibilities

• Transcribe live or recorded calls, noting key discussion points.
• Prepare daily call lists, meeting agendas, and supporting materials.
• Coordinate and schedule meetings with clients and team members, handling adjustments and cancellations.
• Compile and deliver reports on key metrics and performance indicators within set deadlines.
• Maintain virtual filing systems to keep information organized and easily accessible.
• Oversee general administrative tasks, including email management and calendar upkeep.

Required profile

• Ability to work independently and solve problems proactively.
• Team‑player mindset with a positive attitude and strong work ethic.
• Excellent organizational and time‑management capabilities.
• Familiarity with digital collaboration tools such as Google Workspace and Zoom.

Required skills

• Google Workspace
• Zoom