Administration Supervisor – Office & Safety Management

About the role

The Administration Supervisor ensures smooth office operations, manages the flow of documents and items, supports staff with routine tasks, and upholds a safe, clean, and efficient workplace.

Key responsibilities

• Receive, sort, and deliver correspondence, packages, and other materials according to supervisor instructions.
• Perform basic office duties such as photocopying, filing, and assisting staff on request.
• Welcome visitors, provide prompt service, and maintain visitor‑handling procedures.
• Maintain cleanliness of offices, equipment, and furniture; implement the 5S program across all areas.
• Ensure office equipment is functional and well‑maintained.
• Oversee and guide the Admin, Dormitory, and Maintenance sections.
• Manage visual management boards and the Safety, Delivery, Quality, Cost and Moral (SDQCM) processes.
• Drive continuous improvement and efficiency initiatives.
• Update documents accurately on the LMS (MyOsh) and keep training records up to date.
• Develop and enforce site safety policies, risk assessments, and safe work practices.

Required profile

• Proven ability to supervise administrative, dormitory and maintenance functions.
• Strong organizational and record‑keeping capabilities.
• Commitment to fostering a proactive safety culture.
• Experience with document management and LMS platforms (e.g., MyOsh).

Required skills

• LMS (MyOsh) usage for document updates and training records.