Project Administrator

About the role

IITA is recruiting nationally recruited staff for the Soils4Liberia Project, based in Monrovia, Liberia. The project develops a Land and Soil Information System to manage land and soil data and share information with stakeholders on policy, development planning and climate-smart agriculture. The Project Administrator oversees the office's operational and administrative functions, supports project financial management, ensures compliance with organizational policies and facilitates communication and coordination among stakeholders. The position reports to the Project Manager on day-to-day operations and to the Head of Administration on policy direction.

Key responsibilities

• Office administration: manage daily operations, maintain a filing system and databases for physical and electronic documents, and keep accurate administrative records.
• Financial management: collaborate with the project accountant at headquarters, and prepare, manage and monitor the station's operating and capital budgets.
• Compliance: implement organizational policies and suggest improvements to the Head of Administration.
• Stakeholder engagement: assist the Country Representative in liaising with the host country government and facilitate visits by donors, partners and officials to project sites.
• Support services: coordinate services with headquarters or regional hubs and organize local and international travel for project staff.
• Records and documentation: document all project activities and administrative services.

Required profile

• University degree in management; a postgraduate degree in Project Management or MBA is highly desirable.
• Six to seven years of experience, preferably with international organizations of a similar nature.
• Other relevant training and certification, and knowledge of Liberian labour law, are an added advantage.

Required skills

• Very good command of English as a working language.
• Ability to work independently with minimal supervision and in a multicultural environment.
• Strong attention to detail, analytical skills and clear communication.